Researched comparison
Best Fleet Management Software for Landscaping Companies in 2026
For a landscaping company with crews, mowers and trucks on the road all day, Fleetio is the best starting point for maintenance control at a published price. It lists $4 per vehicle per month on Essential billed annually, with inspections and service records in one place. Add a tracker such as Azuga or Quartix when live location matters. Price source: Fleetio pricing, checked 2 Nov 2026.
Key takeaways
- Start with the job a landscaping fleet loses money on: missed service, a broken mower trailer, or a crew that cannot prove arrival time. Pick the tool that fixes that job first.
- Published prices help a small crew budget. Fleetio publishes $4 to $10 per vehicle per month, Azuga publishes $25 to $35, and Quartix publishes $14 to $15 in the US.
- Quote only tools can still fit a larger landscaping operation, but ask for hardware, term and exit costs in writing before you compare them with a published price.
- Inspections with photos catch trailer, mower and truck defects before a crew leaves the yard. Whip Around and Fleetio both put that check on a phone.
- Live tracking alone does not keep a mower running. Pair a tracker with a maintenance record, or the service history stays in a notebook.
- Prices checked 2 Nov 2026.
| Tool | Best for | Standout feature | Starting price (checked date) | Free plan/trial |
|---|---|---|---|---|
| Samsara | Landscaping fleets that want tracking, cameras and maintenance in one place | Vehicle Gateway with AI dashcam and maintenance alerts | Quote only (2 Nov 2026) | No free plan stated |
| Motive | Crews that need ELD, dispatch and safety tools together | Vehicle Gateway with driver app and IFTA tools | Quote only (2 Nov 2026) | No free plan stated |
| Geotab | Mixed truck, trailer and mower fleets that need an open platform | GO device with Drive app and marketplace add-ins | Quote only via reseller (2 Nov 2026) | No free plan stated |
| Fleetio | Landscaping fleets that put maintenance and inspections first | Work orders, inspections and cost records, no hardware to buy | $4 per vehicle per month, Essential billed annually (2 Nov 2026) | 14 day free trial |
| Azuga | Light truck and van crews that want published tracking prices | OBD tracker with driver scores, geofencing and reports | $25 per vehicle per month, BasicFleet (2 Nov 2026) | No free plan stated |
| Quartix | Small crews that want simple tracking at a low published price | 1 minute GPS updates with driver behaviour and trip reports | $14 per vehicle per month, Info Point US (2 Nov 2026) | No free plan stated |
How we choose
How we choose
Our full method is on how we score. We checked vendor pricing pages, product pages and help pages on 2 Nov 2026, and kept tools that fit trucks, trailers and powered equipment, that show inspection, maintenance or tracking detail, and that a dispatcher can run without a full IT team. This is a researched comparison. We checked the vendor pages, and we did not claim a road test.
Fleet, routing and warehouse picks
Decision table: pick by crew size and yard work
| Crew size | Main pain | Start here | Check before you sign |
|---|---|---|---|
| 1 to 5 trucks | Missed oil changes and mower faults | Fleetio or Whip Around | Work order limits on the entry plan |
| 1 to 5 trucks | No proof of arrival at a client site | Azuga or Quartix | Refresh rate and report history on the plan |
| 6 to 20 trucks | Crews, trailers and dispatch in one view | Motive or Samsara | Hardware, term and camera add-on cost |
| 6 to 20 trucks | Mixed trucks, trailers and mowers | Geotab | Reseller price and which package holds each feature |
| 20 trucks or more | Safety, coaching and multi yard control | Samsara or Geotab | Contract length, renewal rule and data export |
Samsara
Best for landscaping fleets that want tracking, cameras and maintenance in one place.
Samsara puts GPS tracking, dashcam video, maintenance alerts and dispatch in one dashboard, which helps a landscaping owner see trucks, trailers and crew status without opening four tools. The Vehicle Gateway plugs into the diagnostic port, and Samsara describes install in minutes. Samsara ELD page That breadth matters when a crew runs mowers, blowers and trailers from more than one yard.
Pros:
- One dashboard for tracking, video, dispatch and maintenance.
- Geofences prove arrival and departure times at client properties.
- Maintenance alerts tied to vehicle use, not only calendar dates.
Cons:
- Price is quote only. Samsara pricing shows Get Pricing, not a per truck rate.
- The platform covers far more than a small crew may use, so the contract can carry tools that stay closed.
- Contract terms sit in the order form, not on the public pricing page, so get term and renewal in writing.
Price: Quote only. Check Samsara pricing, checked 2 Nov 2026.
Who should skip it: skip it if you need a published per truck price today, or if you only need service records and inspections with no cameras.
Motive
Best for crews that need ELD, dispatch and safety tools together.
Motive, formerly KeepTruckin, sells a Vehicle Gateway and a driver app that cover logs, dispatch, IFTA and safety in one workflow. For a landscaping fleet that also hauls equipment on larger trucks, the ELD and IFTA tools matter when a truck crosses a weight or hours threshold. Motive pricing The driver app carries dispatch steps, inspections and messages, so a crew lead is not juggling paper job sheets.
Pros:
- Driver app for dispatch, inspections and logs in one place.
- IFTA calculation and vehicle diagnostics in the same dashboard.
- Dashcam and maintenance tools sit beside tracking, so one login covers the day.
Cons:
- Price is quote only. Motive pricing is a form that asks for fleet size and contact details, with no per truck rate on the page.
- Hardware, dashcam and add-on costs are quoted together, so ask for an itemised quote.
- No standard self serve free trial is stated on the pricing page.
Price: Quote only. Check Motive pricing, checked 2 Nov 2026.
Who should skip it: skip it if you want to buy online at a published price with no sales call, or if your fleet is only light trucks with no ELD or IFTA need.
Geotab
Best for mixed fleets that need an open platform and reseller support.
Geotab sells the GO device and the Geotab Drive app, with a marketplace of add-ins for mixed fleets. That open model fits a landscaping company with trucks, trailers, mowers and a local reseller who can help with install and support. Geotab small fleet page Pricing is quote based through Geotab or a reseller, so two buyers can see different numbers for the same device.
Pros:
- Open platform with a wide marketplace for mixed equipment.
- Reseller network for local pricing, install and support.
- Clear device and app model: plug in device, driver app, dashboard.
Cons:
- Price is quote only and varies by reseller, so compare reseller quotes line by line.
- Marketplace add-ins can add fees not listed on the base page.
- Setup and reports take more dispatcher time than a simple inspection app.
Price: Quote only via reseller. Check Geotab small fleet page, checked 2 Nov 2026.
Who should skip it: skip it if you need one fixed price for all trucks, or if you have no reseller nearby and want direct vendor support only.
Fleetio
Best for landscaping fleets that put maintenance and inspections first.
Fleetio is maintenance first software. It centralises inspections, service reminders, work orders on higher plans, fuel records and cost per vehicle, and it pulls odometer and fault data from telematics providers. Fleetio pricing For landscaping, that means a mower trailer, a truck and a chipper each carry a service history, and a missed oil change shows up before a breakdown on a job.
Pros:
- Published prices and a 14 day free trial with no credit card stated.
- Unlimited users, so drivers, mechanics and office staff can all log in.
- Inspections, reminders and cost reports built for vehicles and equipment.
Cons:
- No live GPS tracking or ELD compliance on its own. Pair it with telematics for dots on a map.
- Essential does not include work orders. That gate matters for a shop that runs repairs in house.
- Prices shown assume a 5 asset plan band. Fleet size, term and payment term affect the quote.
Price: $4 per vehicle per month on Essential billed annually, or $5 billed monthly. Professional is $7 and Premium is $10, both billed annually. Check Fleetio pricing, checked 2 Nov 2026.
Who should skip it: skip it if live tracking is the main job and maintenance records are a second thought, or if you want one tool for tracking, cameras and maintenance.
Azuga
Best for light truck and van crews that want published tracking prices.
Azuga Fleet uses an OBD plug in tracker that feeds location, driving events and diagnostic codes into a dashboard and a driver app. Azuga pricing For landscaping crews in vans and pickups, install is quick, driver scores and rewards are built in, and geofences, reports and scheduled maintenance sit on the base plan.
Pros:
- Published per vehicle prices across three tiers.
- Driver scores and rewards, geofencing and scheduled maintenance on BasicFleet.
- Plug in OBD tracker with a driver app for daily checks.
Cons:
- The most common term is 36 months, which is a long lock for a seasonal landscaping business. Confirm term and exit cost.
- SafetyCam is an add-on at $41.99 per month, so video raises the bill well above the base tier.
- OBD fit and refresh rate vary by tier, with 2 minute refresh on BasicFleet.
Price: $25 per vehicle per month on BasicFleet. SafeFleet is $30 and CompleteFleet is $35. The AI SafetyCam add-on starts at $41.99 per month. Check Azuga pricing, checked 2 Nov 2026.
Who should skip it: skip it if you run heavy trucks that need a hardwired install, or if you need a short rolling term with no long contract.
Quartix
Best for small crews that want simple tracking at a low published price.
Quartix is a simple GPS tracking platform for cars, vans and trucks, with 1 minute updates on Info Point in the US, trip reports, geofencing on higher plans and driver behaviour monitoring on Info Plus. Quartix pricing For a small landscaping crew, that covers the core question each morning: where is each truck, how long was it at each site, and how was it driven.
Pros:
- Low published US prices with clear plan names and limits.
- Trip and driver behaviour reports that help with fuel and idle checks.
- No auto renewal stated, with a move to a rolling agreement after the term.
Cons:
- No ELD, dashcam or full maintenance work order depth. It is tracking first.
- Geofencing and driver behaviour sit on Info Plus, not on the cheapest plan.
- Enterprise pricing is quote only, so a larger fleet must ask for a custom number.
Price: $14 per vehicle per month on Info Point in the US. Info Plus is $15 per vehicle per month. Check Quartix pricing, checked 2 Nov 2026.
Who should skip it: skip it if you need cameras, ELD compliance or work orders in the same tool, or if you need sub minute live updates for dispatch.
Buyers guide
- Vehicle and trailer fit: confirm OBD, hardwired or plug in fit for each truck year, trailer type and mower hauler, and the cost per unit.
- Full three year cost: monthly fee, hardware, install, camera add-ons, term and exit fees, in writing.
- Contract: term, renewal rule, price change rule, hardware return rule and replacement fee.
- Inspections: photo, defect, signature and offline use on a phone at a yard with weak signal.
- Maintenance: service reminders by mileage or engine hours, work order limits by plan, and parts and fuel records.
- Proof of visit: geofence, trip report, refresh rate and report history length for client disputes.
- Support: hours, phone number, driver help on the road, and device fault replacement time.
Buyer questions
Which fleet tool is cheapest for a small landscaping company?
Fleetio Essential at $4 per vehicle per month billed annually is the cheapest published maintenance price in this list, and Quartix Info Point at $14 per vehicle per month is the cheapest published tracking price. The two do different jobs, so the cheapest combined setup is often Fleetio for service records plus Quartix for location. Add both monthly lines, plus any hardware, before you call one tool cheap. Quote only tools can pass both once hardware and term are added.
Do landscaping crews need ELD compliance?
Most light landscaping trucks do not need an ELD, because ELD rules turn on vehicle weight, hours of service status and interstate work. A larger truck that hauls equipment, runs interstate, or falls under hours of service rules may need one. Check the vehicle weight rating, the driver hours pattern and the state rules for each truck, and do not buy an ELD for a truck that does not need it. Motive and Samsara both cover ELD when that need is real.
How do I prove a crew visited a client property?
Use a geofence around the property, a trip report with arrival and departure times, and a photo at the job, then keep all three in one record. Azuga and Quartix both provide geofences and trip reports, and Fleetio and Whip Around add photo inspections. Tell clients what proof you keep, and keep the record for the full billing and dispute period, not only for the week of the visit.
How do I track trailers and mowers that move between yards?
Track the truck and trailer that carry the crew and equipment, and keep service records for mowers themselves unless a mower carries its own tracker. Trailer tracking helps when trailers move between yards and sites, and a geofence around a property, a trip report with arrival and departure times, and a photo at the job together prove a visit. Azuga and Quartix both provide geofences and trip reports, and Fleetio and Whip Around add photo inspections for defects found in the yard. For mowers, hours, oil changes and blade work matter more than location for most crews, so keep that history in the maintenance record and check it before a crew leaves the yard.
Questions and answers
Questions and answers
Which fleet management software is best for landscaping companies?
Fleetio is the best starting point for maintenance control at $4 per vehicle per month on Essential billed annually. Add Azuga at $25 or Quartix at $14 when live tracking matters. Samsara and Motive fit larger crews that need cameras, dispatch and ELD in one place, but both are quote only.
How much does fleet software cost for a landscaping crew?
Published prices in this list run from $4 per vehicle per month for Fleetio Essential to $35 for Azuga CompleteFleet, before camera add-ons. Quartix starts at $14 for tracking. Quote only tools vary by fleet size, hardware and term. Model a 10 truck fleet for three years, with hardware and add-ons, before you compare a monthly headline.
Do I need GPS tracking for mowers and trailers?
Track the truck and trailer that carry the crew and equipment, and use service records for mowers themselves unless a mower carries its own tracker. Trailer tracking helps when trailers move between yards and sites. Mower service history matters more than mower location for most crews, so keep hours, oil changes and blade work in the maintenance record.
Can one tool handle tracking, maintenance and inspections?
Samsara, Motive and Geotab try to cover all three, with different depth and quote only pricing. Fleetio covers maintenance and inspections well but needs a tracker for live location. Whip Around covers inspections and maintenance scheduling but is not a live tracker. Pick the combination that covers your main pain, and check the integration between the two tools.
What contract should a seasonal landscaping business avoid?
Avoid a long term with a high exit fee for seasonal work. Azuga lists 36 months as its most common term, and Samsara and Motive set terms in the order form. Ask for a shorter term, a seasonal pause rule, or an exit cost in writing, and check whether hardware must be returned or paid for at exit.
Sources
- Samsara ELD Compliance, checked 2 Nov 2026.
- Samsara pricing and packaging, checked 2 Nov 2026.
- Motive pricing, checked 2 Nov 2026.
- Geotab small fleet management, checked 2 Nov 2026.
- Fleetio pricing and plans, checked 2 Nov 2026.
- Azuga GPS fleet tracking pricing, checked 2 Nov 2026.
- Quartix pricing plans US, checked 2 Nov 2026.